LEGAL DISCLAIMER & PRIVACY POLICY

All information on the Site has been prepared carefully by the Helsinki Debating Society ry. We cannot, however, assume liability for the absolute correctness or timeless veracity of information found on the Site. Links to external websites are provided for informational purposes only and do not constitute an endorsement or an approval by Helsinki Debating Society ry. Since we cannot control the contents of linked webpages, we bear no responsibility or liability for such content.

Helsinki Debating Society ry ("us", "we", or "our") operates http(s)://www.helsinkidebating.fi (the "Site"). This page informs you of our policies regarding the collection, use and disclosure of Personal Information we receive from users of the Site. This Privacy Policy is only valid for the Sites www.helsinkidebating.fi and helsinkidebating.fi. For other subdomains of *.helsinkidebating.fi other Privacy Policies apply.

Responsible for the personal data gathered through the Site is Helsinki Debating Society ry. This Site is hosted on the server of a Finnish hosting company in Finland. The web server on this server is configured by the company itself. A DPA in line with art. 28 Regulation (EU) 2016/679 [GDPR] is concluded with our hosting provider.

We use your Personal Information only for providing and improving the Site.

Log-Files

By entering the Site, due to the connection established over the Internet, some data is present from the very beginning. We only collect minimal amounts of data.

The following data is stored in our log-files:

• IP-address;
• HTTP-User-Agent containing name, version, engine of Browser; used Operating System and technical information thereto; if mobile phone: the model of the mobile phone and technical information thereto;
• time and date of every page visit and files accessed;
• type of request (e.g. HTTP-GET or POST);
• amount of data transmitted;
• success of the request;
• referrer-URL.

We store the IP-address temporarily in order to protect ourselves from misuse of the Site. The reason for collecting and storing this data is art. 6(1)(f) Regulation (EU) 2016/679.

The log-files which we are holding and controlling are temporarily stored and deleted after 24 hours.

Cookies

"Cookies" are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your device's data storage. Like many sites, we use cookies to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. Doing this will not affect your user experience of the Site.

On this Site, we use a Cookie-Consent cookie. When you visit our Site, you will see a banner pop-up informing you about our Privacy Policy and about that minimum data is collected with entering this Site. After you read and understood our Privacy Policy you may want to click on the button "Got it!". By clicking on the button, a cookie will be saved on your device's data storage which makes this banner not pop-up again.

We use this cookie in order to collect your confirmation that you read our information on data protection and our Privacy Policy, making your stay at our Site as convenient as possible by not showing you this banner again. The reason for this usage is therefore art. 6(1)(f) GDPR.

This cookie is valid for one (1) year. The cookie is bound to the domains www.helsinkidebating.fi and helsinkidebating.fi and does not contain an identifier. You are in full control of the cookies on your device. You can delete this cookie whenever you want and also deny cookies within your browser from the very beginning.

Your Rights

Under the GDPR you have certain rights which you are of course also entitled to, if they apply in the certain case/request, when you use our Site.

Your rights allow you to:

• ask us what kind of your personal data we have and use ("right of access by the data subject" according to art. 15 GDPR)
• request the correction of uncorrect personal data ("right to rectification" according to art. 16 GDPR),
• request the deletion of personal data ("right to erasure"/"right to be forgotten" according to art. 17 GDPR),
• have "right to restrict processing" according to art. 18 GDPR,
• "right to data portability" according to art. 20 GDPR,
• "right to object" according to art. 21 GDPR,
• when the legal grounds for data processing is your consent, you have the right to revoke this consent at any time according to art. 7(3) GDPR.

If you are not fine with what we are doing with your personal data, according to art. 77 GDPR you always have the right to file a complaint with the competent data protection authority (Office of the Data Protection Ombudsman in Finland).

Contact Us

If you have any questions about this Privacy Policy, please contact us.

This Privacy Policy is effective as of 25 May 2018 and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page. We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. If we make any material changes to this Privacy Policy, we will notify you by placing a prominent notice on our website (via the banner which is connected to the Cookie-Consent cookie).